COVID-19 Appointee Vaccination Policy

Policy ID

038-0008

Effective Date

Monday, January 24, 2022

Last Revised

Monday, May 23, 2022

Division

Office of the Provost

Office of Primary Responsibility

Office of the Provost

Summary of Policy

Dartmouth adopts this COVID-19 Appointee Vaccination Policy to protect and support the health and safety of the Dartmouth community, including the College's faculty, staff, students, and visiting scholars, by safeguarding the community from the spread of COVID-19 infections, which may be reduced by vaccinations.

This policy is based on guidance from the U.S. Centers for Disease Control and Prevention (CDC), the U.S. Equal Employment Opportunity Commission, and the State of New Hampshire Department of Health and Human Services and will be revised as needed from time to time to comply with applicable federal, state, and local laws and related guidance.
 

Policy Statement

Affected Parties:

Applies to Faculty and Visiting Scholars who may be employed at other institutions or entities and have courtesy appointments at Dartmouth ("Appointees").

Policy Statement:

All Dartmouth Appointees who are working onsite, are expected to access Dartmouth campuses and premises, or will participate in any in-person Dartmouth programs or activities (regardless of whether those programs/activities are to occur on Dartmouth campuses or premises), are required to be up to date on their COVID-19 vaccinations, including one booster dose when eligible, or have an approved exemption (See "Procedure" below). Accepted COVID-19 vaccines are those authorized (including any emergency use authorization) or approved by either the U.S. Food and Drug Administration (FDA) or listed for emergency use by the World Health Organization. Appointees who are not eligible for a COVID-19 booster on their appointment date must receive the booster or an approved booster exemption within 30 days of becoming eligible.

To comply with this policy:

New Appointees must complete an attestation evidencing full vaccination (including one booster dose when eligible) or an approved exemption from this requirement prior to the start of their appointment. New Appointees who fail to comply with this requirement will be subject to corrective action up to and including termination of appointment.

Existing Appointees must submit an attestation of full vaccination (including one booster dose when eligible) or an approved waiver of this requirement. Those who fail to do so will be subject to corrective action up to and including termination of appointment. 

Dartmouth prohibits any form of discipline, reprisal, intimidation, or retaliation for reporting a violation of this policy or any other health and safety concern. Appointees also have the right to report work-related injuries and illnesses, and Dartmouth will not discriminate or otherwise retaliate against Appointees for reporting appointment-related injuries or illnesses or good faith health and safety concerns.

Contacts:

Office of the Provost, Phone: (603)646-2404

Related Information

Dartmouth COVID-19 Policies

Procedures

New and current Appointees must submit an attestation of vaccination and booster status or proof of an approved exemption from their employer via attestation survey. Appointees who have not been granted an exemption from their employer but who wish to obtain an exemption from the vaccination requirement from Dartmouth must complete the interactive process through Dartmouth's Office of Institutional Diversity and Equity (OIDE). 

Vaccine exemptions previously granted by Dartmouth may also exempt Appointees from the above booster requirement, depending on the terms of those exemptions. Appointees who were previously approved by Dartmouth for an exemption from the vaccination requirement will be contacted if they need to re-apply for an exemption. Those whose medical circumstances have changed and have questions regarding exemptions should contact OIDE.

Exemptions and Accommodations:

Exemptions are available to any Appointee who (1) has a disability or qualifying medical condition that contraindicates the vaccination and/or booster (which may include pregnancy, if so determined by an Appointee's health care provider), or (2) objects to being vaccinated on the basis of sincerely held religious beliefs and practices.

Medical Exemptions: Appointees seeking an exemption from vaccination from Dartmouth will be asked to provide appropriate documentation from their health care provider regarding the nature and extent of any impairment(s) that conflict with the vaccination and/or booster requirements, and the anticipated duration of the need for an exemption under this policy as it relates to those impairments. Requests for Medical exemptions should be submitted to OIDE.

Religious Exemptions: Appointees seeking an exemption from vaccination from Dartmouth will be asked to provide written documentation describing the basis for their request for a religious exemption from the vaccination and booster requirements. Requests for Religious exemptions should be submitted to OIDE.

Accommodations: If an Appointee believes that because of a disability they need an accommodation in addition to, or that is different from, a medical exemption from the vaccination requirement, they are responsible for requesting such accommodation from OIDE.  After receipt of a request for accommodation, OIDE will engage in an interactive process with the Appointee to determine whether a reasonable accommodation that does not pose a direct threat to the health or safety of others in the workplace or create an undue hardship for Dartmouth is available. Additional information on the accommodations process is available at https://www.dartmouth.edu/ide/disabilities/ada_process.html.

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