COVID-19 Employee and Appointee Vaccination Policy

Policy ID

032-0055

Effective Date

Wednesday, June 23, 2021

Division

Finance & Administration

Office of Primary Responsibility

Office of Human Resources (HR)

Summary of Policy

Dartmouth College has a duty to provide and maintain a workplace that is free from known serious health and safety hazards. Accordingly, Dartmouth adopts this COVID-19 Employee and Appointee Vaccination Policy to protect and support the health and safety of the Dartmouth community, including the College's faculty, staff, students, and visiting scholars, by safeguarding the community from the spread of COVID-19 infections, which may be reduced by vaccinations.

This policy is based on guidance from the Centers for Disease Control and Prevention (CDC), the Equal Employment Opportunity Commission, and the State of New Hampshire Department of Health and Human Services and is designed to comply with all applicable federal, state, and local laws.

Affected Parties

All Faculty, All Staff

Policy Statement

Applies to all employees (i.e., faculty and staff) and appointees (e.g., faculty or visiting scholars with appointments at Dartmouth who are not employed by Dartmouth).

Given that the situation around the SARS-CoV-2 pandemic is dynamic and continuing to evolve, we likewise expect that this policy will change and evolve with the situation.

All Dartmouth employees and appointees who are expected to access Dartmouth campuses and premises, or participate in any in-person Dartmouth programs or activities, are required to be fully vaccinated with a SARS-CoV-2 vaccine ("COVID-19 vaccine") authorized (including any emergency use authorization) or approved by either the U.S. Food and Drug Administration (FDA) or in the approval process of the World Health Organization (WHO) by September 1, 2021.

Vaccines will be available, per state guidelines and pending availability, at no charge, to all Dartmouth employees and appointees. 

To comply with this policy, all employees or appointees must (a) submit documentation showing that they have been fully vaccinated (See "Procedure" below); or (b) obtain an approved exemption by September 1, 2021.

To mitigate risk to Dartmouth community members when on Dartmouth campuses and premises or participating in any in-person Dartmouth programs or activities, and to the extent permitted under federal, state, and local law, any unvaccinated person (including any person who receives an approved exemption under this policy and any person who fails to present satisfactory evidence of their vaccination status in accordance with the Procedure section below) will be subject to additional requirements and restrictions that do not apply to fully vaccinated employees and appointees, including, but not limited to:

  • the use of additional personal protective equipment (PPE) and, depending on the unvaccinated person's worksite, physical distancing requirements,
  • increased testing frequency,
  • other limitations and modifications that may be applicable to the employee or appointee's particular position

Dartmouth prohibits any form of discipline, reprisal, intimidation, or retaliation for reporting a violation of this policy or any other health and safety concern. Employees and appointees also have the right to report work-related injuries and illnesses, and Dartmouth will not discharge or discriminate or otherwise retaliate against employees and appointees for reporting work-related injuries or illnesses or good faith health and safety concerns.

Utilization of Other Lost Time (OLT) will continue to be authorized for receiving the vaccination (up to two hours) and for a day of recovery if experiencing ill effects after receiving the vaccination.  OLT will no longer be authorized for quarantining and isolating.

Contacts:

Office of Human Resources (HR), Phone: (603) 646-3411, E-mail: Human.Resources@dartmouth.edu

By September 1, 2021, to comply with this policy, Employees and appointees must submit the following information at http://dartgo.org/vax or by calling Human Resources at 603.646.3411 and scheduling an appointment for submission assistance:

  1. a copy of a CDC-issued vaccination card or written documentation of vaccination from the vaccine provider, a medical provider or state or local department of health, in each case including the individual's name and date of birth, vaccine manufacturer, number of doses and date received, vaccine lot number, and site of administration. Employees and appointees should not include any medical or genetic information (e.g., family medical history) when submitting their proof of vaccination.
  2. a completed online consent form.

Medical and Religious Exemptions:

Exemptions are available to any employee who (1) has a disability or qualifying medical condition that contraindicates the vaccination, who is pregnant, who is a nursing mother, or (2) who objects to being vaccinated on the basis of sincerely held religious beliefs and practices.

Requests for Medical or Religious exemptions should be submitted to the Office of Institutional Diversity and Equity (IDE). 

Medical Exemptions: Employees and appointees will be asked to provide appropriate documentation from their health care provider regarding the nature and extent of any impairment(s) that conflict with the vaccination requirement, and the anticipated duration of the need for an exemption under this policy as it relates to those impairments.

Religious Exemptions: Employees and appointees will be asked to provide a letter describing the basis for their request for a religious exemption from the vaccination requirement. 

If an employee believes that because of a disability they need an accommodation in addition to, or that is different from, a medical exemption of the vaccination requirement, they are responsible for requesting such accommodation from IDE.  After receipt of a request for accommodation, IDE will engage in an interactive process with the employee to determine whether a reasonable accommodation that does not pose a direct threat to the health or safety of others in the workplace or create an undue hardship for Dartmouth is available. Additional information on the accommodations process is available at https://www.dartmouth.edu/ide/disabilities/ada_process.html

Last Revised

Tuesday, July 20, 2021