COVID-19 Guidance on Children in the Workplace

Policy ID

032-0057

Effective Date

Wednesday, September 15, 2021

Division

Finance & Administration

Office of Primary Responsibility

Office of Human Resources (HR)

Summary of Policy

Dartmouth values its employees and strives to support them through employment policies and benefit programs. Dartmouth also strives to provide an environment open to work and family balance, and recognizes the adverse impact the COVID-19 pandemic has had and continues to have. This policy outlines Dartmouth expectations regarding employee children in the workplace for the remainder of the calendar year.
 

Affected Parties

All Faculty, All Staff

Policy Statement

Dartmouth College values its employees and strives to support them through employment policies and benefit programs. Dartmouth also strives to provide an environment open to work and family balance, and recognizes the adverse impact the COVID-19 pandemic has had and continues to have.

Dartmouth College is a diverse environment of classrooms, offices, laboratories, recreational and other common areas. Vaccinated visitors, including children (and children who, because of their age, are not eligible for an FDA- authorized/approved vaccine) are welcome (provided that they are accompanied in the workplace by a fully-vaccinated parent or guardian); however, appropriate precautions and limitations on visitation are necessary to protect health and safety and to maintain productivity and regulatory compliance. Safety is a primary concern, and it is important to note that many of our facilities are not designed for occupancy by children. Supervisors are asked to consider the risks, hazards, and the need for confidentiality of each area prior to approval for visitation.

Generally, the presence of children in the workplace during a parent/guardian's workday is inappropriate and should be avoided. If the current COVID pandemic makes it necessary to bring a child to work for limited periods of time, this policy is established to facilitate safety, reduce job disruption, and to preserve the College's professional work environment.  The needs of other community members for a quiet and productive work and educational setting must be recognized and respected.   

The following guidelines must be observed when children visit our campus:

  1. Employees must always obtain supervisor approval to bring children into the workplace;
  2. Children are not to be brought to work on a regular basis in lieu of childcare;
  3. Children may be brought to work only occasionally, for the convenience of the employee or due to a family emergency;
  4. The child(ren)'s parent or guardian must provide supervision at all times;
  5. Children should not be left unattended or with other employees;
  6. Children should not interfere with workplace activities;
  7. Children ages 3 and older must adhere to current PPE requirements.

If it is necessary for an employee to bring a child to work, the supervisor (or other designated departmental leader evaluating the request) will consider the age of the child, how long the child must be present, the employee's work environment and potential disruption. Children who are ill, or who are exhibiting symptoms consistent with respiratory illness, or who are in isolation/quarantine  may not be brought into the workplace.  The supervisor may ask that the child leave at their  discretion if the supervisor believes that the child's presence has become disruptive or if the requirements of this policy have not been followed.  Each division may establish its own process for review and approval of requests.

Dartmouth College does not accept any liability for injuries to non-student child(ren) on campus in violation of this policy and its procedures.

Expires 12/31/2021