Preferred Professional Names Policy

Policy ID

024-0018

Effective Date

Tuesday, May 13, 2014

Division

Finance & Administration

Office of Primary Responsibility

Finance

Summary of Policy

Faculty and staff may elect a preferred professional name through Human Resources by accessing Employee Self Service and updating the preferred first, middle or last names on the Personal Information form.

Affected Parties

All Groups

Policy Statement

Preferred Professional Names for Faculty/Staff - First and/or Last Name

Non-student employees may self-identify preferred professional first, middle or last name, in addition to their legal name as presented on their Social Security Card. Employees may add or change a preferred professional name by accessing Employee Self-Service and updating the preferred first, middle or last names on the Personal Information form.  Employees who wish to change their legal name with the College may do so by visiting the Payroll office with their new Social Security Card, Marriage Certificate, Divorce Decree or State Driver's License.

Preferred Professional Name Data Standards

Although employees are generally free to determine the preferred professional names they wish to be known by, inappropriate use of a preferred professional name may be cause for denying the request.  Dartmouth College reserves the right to remove a preferred professional name if it is used inappropriately.  Preferred professional names must adhere to database character standards used by College systems.