Construction/Engineering Consultant Services

Summary of Policy

Our objective with this policy is to balance the need of on-call engineering consultant services for small College projects with the need for a cost effective work-flow process and a more cost effective management and control of their use.

This policy establishes principles and guidelines for all engineering consultant projects under $50,000 that will allow us to realize the benefits of our sourcing leverage.

This guideline applies to all Dartmouth employees.

Table of Contents

Reason for Policy

To facilitate best value to the College by providing a system of select pre-qualified firms, with established contract language, fully transparent established rates, risk avoidance, invoice requirements, and data reporting requirements.

Affected Parties

All Groups

Policy Statement

Scope: Who should know this policy?

  • Any individual responsible for procuring engineering consulting projects.
  • Any individual associated with a Finance Center.

Policy Statement

  • Please reference the Procure-to-Pay Guide for the most updated list of categories and approved On-Call Engineering Consulting Firms as they relate to the specific categories of discipline.
  • Categories for On-Call Engineering Consultants: Architectural; Electrical; Electrical Utility; Estimating; Civil; Material Testing; Mechanical; Steam and Chilled Water Utility; and Structural.

Contacts/Responsibilities

Procurement Services
Julia Lane
Phone: 603-646-1852
Email: Julia.H.Lane@Dartmouth.edu

Campus Services
Susie Weider
Phone: 603-646-1449
Email: Susan.P.Weider@dartmouth.edu

Exclusions & Exceptions

None

Procedures

Process Requirements:

  1. All engineering projects less than $50,000 may use one of the approved engineering firms with no bid requirements.
  2. All engineering projects greater than $50,000 will follow standard Procurement Policy and will require bids and/or estimates from at least three firms.

Policy ID

024-0032

Effective Date

April 30, 2011

Last Revised Date

October 2, 2019

Division

Finance & Administration

Office of Primary Responsibility

Finance

Office(s) of Secondary Responsibility

Controller's Office, Procurement Services

Last Reviewed Date

September 20, 2024

Next Review Date

2026

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