Outdoor Event Reservation Policy

Policy ID


Effective Date

Monday, February 28, 2022



Office of Primary Responsibility

Conferences and Events

Summary of Policy

This Policy outlines the procedures and restrictions for reserving outdoor space.

Affected Parties

All Groups

Policy Statement

  • Designated spaces on campus may be reserved through Virtual EMS or the Conferences and Events Office (C&E).
  • An Outdoor Activities Permit must be submitted to the Town of Hanover at least seven days prior to the event.
  • Amplified sound outdoors must be approved by the Town of Hanover. Per Ordinance No. 34 – Outdoor amplification must end at 10:00PM (Sun-Thur), 11:00PM (Friday/Saturday). Please contact C&E for information.
  • No amplified sound outdoors on weekdays before 5:00 pm. Exceptions may be requested from C&E in conjunction with the facility managers of surrounding buildings.  
  • For rally planning information, please contact C&E.
  • No outdoor programs may be scheduled during reading period or final examination period. Exceptions may be requested from C&E.