Pay Advance Policy

Summary of Policy

A Payroll advance is receipt of pay prior to your next regular pay check. The amount received in advance is deducted from your next regular pay check. Advances are subject to all taxes and other deductions in effect at the time the check is run.

Affected Parties

All Groups

Policy Statement

A payroll advance may be requested in the following circumstances:

  1. When the start date of a new employee causes an excessive financial burden.
  2. In accordance with the contract, an SEIU employee can request an advance due to a vacation.

The advance must be requested in writing, by the employee and approved by the fiscal officer. Please submit the request with the supporting documentation (timesheet and/or copy of a Payroll Authorization) to the Payroll Office.

Final approval rests with Payroll and Controller's Office.

Payroll Advance checks are normally mailed directly to the employee's payroll mailing address unless otherwise specified.

* Please note that there are interest free employee loans available for emergency situations through Human Resources. Please contact the Benefits office at Human.Resources.Benefits@Dartmouth.edu or (603) 646-3588 for more information.

Policy ID

024-0024

Effective Date

November 25, 2019

Last Revised Date

November 25, 2019

Division

Finance & Administration

Office of Primary Responsibility

Finance

Office(s) of Secondary Responsibility

Controller's Office, Payroll Office

Last Reviewed Date

November 25, 2019

Next Review Date

2021

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