Dartmouth College is dedicated to ensuring the correct and timely payment of employee wages and all applicable tax withholding. Although we strive to pay our employees on time and correctly, there are circumstances when payroll corrections are necessary. These corrections are processed using off cycle checks (i.e., quick pays).
The purpose of this policy is to clearly define the timing of Payroll correction checks for departments and employees. The timing of these checks is based on Dartmouth College's next day federal tax depositor status and the need to be in compliance with that status.
This policy does not apply to payroll overpayment of wages. There is a separate overpayment policy that directly addresses that payroll situation.
Dartmouth College is dedicated to ensuring the correct and timely payment of employee wages and all applicable tax withholding. Although we strive to pay our employees on time and correctly, there are circumstances when payroll corrections are necessary. These corrections are processed using off cycle checks (i.e., quick pays).
Payroll corrections (i.e., quick pays) will be processed using the following schedule:
Dartmouth College is identified by the IRS as a next day federal depositor due to the amount of payroll taxes withheld. In order to be in compliance with our next day depositor status, off-cycle payroll correction checks will be dated and available for distribution according to the above schedule.
This policy applies to any off-cycle payroll check (i.e., quick pay) due to a Dartmouth College employee resulting from the need for a payroll correction. This includes all employees: monthly, biweekly staff, & biweekly student.
Questions regarding this policy
Any questions regarding this policy should be sent to the Payroll Office or the Director of Payroll, 7 Lebanon Street, Suite 309, Hanover, NH 03755.
Finance Centers
Departments
Any exceptions to this policy must be reviewed and approved by the Director of Payroll or the College Controller.
Payroll Correction: The difference between what was due to an employee for a given pay period and what that employee was actually paid.