A Purchase Order, or "PO," defines the terms on which goods or services are purchased. This Policy Statement is intended to set out when a PO is required, and when a PO will not be required, in order to complete a purchase of goods or services. Because the PO is intended to evidence the commitment between Dartmouth and a vendor, it is important that where a PO is required, it be issued in advance of delivery of the goods or services purchased.
For purchases of goods or services where the aggregate annual financial commitment is greater than or equal to $10,000;
When buying "capital equipment" (a piece of equipment with a value in excess of $5,000);
For purchases of goods or services of any value if the goods/services fall within one of the following identified areas of risk:
If the vendor requires a copy of a PO to complete the transaction;
When purchasing goods bearing Dartmouth word marks or logos (use of licensed supplier required; see www.dartmouth.edu/legal/trademark.html)
Purchase Orders should reference the Dartmouth College Standard Terms and Conditions of Purchase and should be approved by those employees authorized under the Dartmouth College Signature Authority Policy.
ADDITIONAL RESPONSIBLE OFFICES
In addition to purchases of goods and services with an aggregate annual financial commitment of less than $10,000, a PO IS NOT REQUIRED for the completion of purchases meeting the following requirements:
Questions about this policy should be directed to your Finance Center or Procurement Services at Procurement.Services@dartmouth.edu.