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Our objective with this policy is to meet the needs of Dartmouth-required relocation, moving, and storage services with a cost-effective process that provides flexibility for the individual being relocated.
This policy establishes guidelines for all domestic and international relocation and moving service requirements.
These guidelines apply to all Dartmouth departments.
SCOPE: WHO SHOULD KNOW THIS POLICY?
1. Any department or individual responsible for hiring new employees.
2. Any department or individual responsible for procuring relocation and moving services.
3. Any individual associated with a Finance Center.
4. Any new employee of Dartmouth College who is eligible for relocation services.
All relocation expenses paid or reimbursed must be treated as additional compensation to the employee, subject to both income and employment tax withholding.
CONTACTS / RESPONSIBILITIES
Phone: (603) 646-1852
Pre-Approved Moving Vendors:
Sterling Moving and Storage Inc. (North American Van Lines)
Phone: (860) 237-3869
HERS - Higher Ed Relocation Specialists
Moves Coordinator - Helene McNeece
Phone: (914) 980-2414
Green HTS, Inc (Hanover Transfer and Storage)
Phone: (603) 643-3101 / (800) 639-4103
Individual/New Employee Option for Using Non-Approved Vendors:
Individuals may choose to utilize a moving vendor outside of Dartmouth's Pre-Approved list; however, the individual must get their own quotes and make their own payment arrangements with the vendor, and then submit receipts to the authorizing department for reimbursement. These moves should NOT be handled through a Dartmouth College Purchase Order.
For policies and procedures for reimbursement of relocation expenses please refer to the Business Expense Policy. The individual's Finance Center can assist with any questions.
Process Flow: Estimates along with the invoice should be submitted to the authorizing Dartmouth Department Administrator or your respective Finance Center for processing.
Partial Covered Relocation: