A policy regarding associated fees for reserving space on campus for student groups, departmental groups, individuals and non-affiliated parties.
Student organizations are not charged a rental fee for use of any space. The person making the reservation is required to provide the organization's assigned 21-digit chart string (e.g. 20.394.368000.123456.0000) at the time of the reservation request. This is to ensure that any extraneous costs (i.e. extra cleanup, damages) will be covered. Please note that technical labor, setup costs and AV services that go over the threshold of basic setup will be charged.
College departments are not charged a rental fee for use of space, with the exception of Common Ground, One Wheelock and Tom Dent Cabin. College departments must provide the correct chart string when the reservation request is submitted. The basic room rental fee for Common Ground and Tom Dent Cabin is $75. The room rental fee for One Wheelock is $50.
Individuals or Non-Affiliated Groups must contact the Collis Coordinator for current pricing (603-646-0910).
Cancellation of any Common Ground reservation requires written notification and must be made at least 10 business days in advance. Organizations and departments that do not provide sufficient notice of cancellation may be charged as follows:
Cancellation of an event in One Wheelock, Sarner or Tom Dent requires written notification and must be made at least 5 business days in advance. Organizations and departments that do not provide sufficient notice of cancellation may be charged as follows:
Late cancellation of an event which has assigned resources (i.e. sound, lighting, data projection, table and chair setups, staging setups etc.) or complete non-utilization of resources (requiring the work of the Collis Tech Crew or Managers) will incur these charges: