Reservation Policies for Collis Common Ground

Policy ID

008-0009

Effective Date

Wednesday, July 1, 2015

Division

Office of the Provost

Office of Primary Responsibility

Collis Center for Student Involvement

Summary of Policy

This policy outlines the procedures and restrictions for reserving Collis Common Ground.

Affected Parties

All Groups

Policy Statement

  • Student Organizations are given priority with Common Ground reservations.
  • Common Ground reservations must be made at least 10 business days in advance.
  • Technical requirements and setup needs must be requested no later than 5 business days in advance.
  • Cancellations require written notification and must be made at least 10 business days in advance.
  • Because of high demand, we rarely grant consecutive occurrences in Common Ground for a single event. All rehearsals and setups must occur on the same day as the event.
  • Common Ground is a multi-purpose room and can be set up in a variety of ways.
  • The maximum capacity for Common Ground is 200 chairs auditorium style, 300 standing, 144 banquet-style (18 five-foot round tables with 8 chairs each).
  • The Collis Lobby Table, if available, may also be requested for ticket sales or registration.
  • See section on decoration policies for specific guidelines for decorations in Common Ground (below).
  • Alcohol is permitted to be served at events held in Common Ground. You must meet with the Director of the Collis Center for Student Involvement for specific guidelines pertaining to the serving of alcohol in Common Ground.