This policy applies to the use of classrooms and other College facilities, including associated fees, reservation procedures, and conditions for rental.
The following regulations apply to the use of classrooms and other College facilities, including associated fees, reservation procedures, and conditions for rental by affiliated organizations, individuals, and unaffiliated organizations.
College-affiliated and outside organizations and individuals interested in scheduling an event on campus should first contact the Conferences and Events office, conferences.and.events@dartmouth.edu, to discuss scheduling (including avoiding conflict with other College events) and availability of appropriate facilities. When appropriate, the Conferences and Events office will coordinate event planning with other offices that have special scheduling responsibilities for facilities in their areas (for example, the Athletic Department and the Hopkins Center).
Dartmouth College classrooms, which are primarily used for academic purposes, are controlled by the Registrar during regular school hours. This covers the time period 8:00 am to 6:00 pm, Monday through Friday, during the academic terms.
In addition to being used for regularly scheduled academic activities, the classrooms, as well as other facilities, are available for use by conferences, continuing education, recognized student groups, departments and organizations of the College, during term breaks, after regular class hours, and when not used for classes during academic hours, through the Conferences and Events office.
NOTE: Food or drink are not permitted in the classrooms.
There are some facilities which maintain more restrictive policies than the general College policy, as listed below:
All athletic facilities are booked by the Athletic Department and are used primarily for athletic teams, intramurals, fitness classes, and related College activities.
During the off-season, athletic facilities have limited availability and may be booked through the Conferences and Events office, by approval of the Athletic Department, for College functions or to outside groups, when appropriate.
All Collis, Robinson, 53 Commons, and Tom Dent Cabin spaces are booked through Collis Reservations. Collis, as a student center, devotes priority use of its facility to recognized student groups. Other College groups and departments are accommodated as space permits. During academic terms, the Collis Center is not available for use by outside groups.
Spaulding Auditorium, Moore Theater, and Warner Bentley Theater are used extensively by Hopkins Center programs and are seldom available for other uses. Any other use must be for programs for which no admission is charged.
The McLane Family Lodge is the base lodge for skiing at the Dartmouth Skiway, Lyme, NH, located approximately 12 miles from Campus. This facility may be reserved by emailing Dartmouth.Skiway@dartmouth.edu. A space rental fee is required for the Lodge which has an occupancy capacity of up to 400 people. Contact the Skiway for rental rates. Students who use this space must also arrange and pay for Safety and Security staff and comply with all College policies, such as using buses for transportation. A damage deposit may be required. Pertinent information about the McLane Family Lodge can be found at skiway.dartmouth.edu.
Chapel is used for religious services of all kinds. It is not available for events that are strictly social or conflict with or contradict the religious nature of the space. The number of concerts which can take place there has been strictly limited and must be approved well in advance by the Tucker Foundation. Faculty and students from College-recognized organizations can schedule the Chapel with the Conferences and Events office.
To obtain information regarding availability of facilities for rental and to make reservations, contact the Conferences and Events. It is advised that you first fill out the reservation form found on the Conferences and Events EMS. Facilities are available only if not needed for use by the College, affiliated organizations, or groups on campus through arrangements with the Conferences and Events office.
Therefore, facilities may not normally be reserved more than four weeks in advance for use during academic terms.
A facility will not be available if the date and time and/or intended use would be likely to interfere with other activities or programs of the College or would for any other reason be considered inappropriate by the College.
Any rental of such College facilities is subject to the following terms and conditions:
Final decision on the rental of any College facility to a non-affiliated individual or organization rests with Conferences and Events, and the College reserves the right not to rent a College facility to any individual or organization for any reason.