Benefits Eligibility

Summary of Policy

This policy describes the eligibility criteria for employee benefits.

Affected Parties

All Staff

Policy Statement

Applies to: All employees

Regular employees are eligible for benefits subject to the qualifying requirements of each plan. Employees who are regularly scheduled to work at least half of the normal full-time schedule for their position for at least nine months each year are considered eligible for benefits at Dartmouth. Regular, benefits-eligible employees working less than full time receive pro-rated benefits according to their percentage of working full time.

Temporary employees, and regular employees working less than half time or less than nine months duration each year, are not benefits eligible but are eligible for workers' compensation. They can also elect to participate in a Supplemental Retirement Account. In addition, regular employees who are not benefits eligible are covered under travel accident insurance.


The Payroll Authorization SmartForm is the vehicle by which employment status and benefits eligibility is identified and entered into the Human Resources Management System.

The Benefits Office Web site and Benefits Summaries can be accessed at

More information about ERISA can be found at

Policy ID


Effective Date

October 29, 2019

Last Revised Date

March 29, 2024


Office of the President

Office of Primary Responsibility

Office of Human Resources (HR)

Last Reviewed Date

March 29, 2024

Next Review Date