Display of Objects on Campus Grounds

Policy Statement

Three options exist for display of objects on Campus Grounds. Campus Grounds are Dartmouth-owned outdoor spaces managed by the Conferences and Events office. Read the Use of Campus Grounds policy for more details on Campus Grounds.

1. The lawn in front of Dartmouth Hall has been designated as the display area for Objects, including but not limited to flags, banners, and signs.
2. Mulch Rings around campus trees have been designated as the display area for Lawn Signs.
3. Designated Light Poles on Campus.

Requests to display Objects may be submitted to the Conferences and Events office. Displaying Objects on Campus Grounds without prior approval from the Conferences and Events office is prohibited.

Procedures

To display Objects on the Dartmouth Hall lawn, a sponsoring organization or department must submit a request in writing to the Conferences and Events office at least five days in advance of installation of the proposed display. The written request must include the:

• Sponsoring organization or department;
• Main contact;
• Dartmouth activity the display relates to;
• General description of the display;
• Dimensions of the display;
• Signage explaining the display;
• Proposed time for the display, not exceeding sunrise to sunset for one day.

The sponsoring organization or department shall bear any costs for set-up, clean-up, and repairs of damage.

To display Yard Signs in mulch rings of campus trees, a sponsoring organization or department must submit a request in writing to the Conferences and Events office at least five days in advance of installation of the proposed display. The written request must include the:

• Sponsoring organization or department;
• Main contact;
• Dartmouth activity the display relates to;
• Description or design of the sign content;
• Location(s) of the signs;
• Dimensions of the sign must be no larger than 18" x 24".
• Proposed dates for the display not to exceed two weeks.

The sponsoring organization or department shall bear any costs for set-up, clean-up, and repairs of damage.

To display banners on light poles, a sponsoring organization or department must submit a request in writing to the Conferences and Events office at least three business weeks (M – F) in advance of installation of the proposed display. The written request must include the:

• Sponsoring organization or department;
• Main contact;
• Dartmouth activity the display relates to;
• Outline of what will be written on banners, and/or types of images;
• Number of signs and map of requested locations of the banners;
• Dimensions of the sign must be no larger than 24" x 35".
• Proposed dates for the display not to exceed ten weeks.
• Conferences and Events will provide banner specifications and submit work order for installation and removal.

The sponsoring organization or department shall bear any costs for purchase, set-up, clean-up, and repairs of damage.

Review of requests for all displays include, but are not limited to, the adequacy of structural support for the Objects, potential interference with Dartmouth operations, number of Objects on display, compliance with Dartmouth policies, and compliance with Town of Hanover Zoning Ordinances and/or other regulations.

When reviewing requests, the Conferences and Events office will consult with additional Dartmouth representatives as necessary. Final approval of requests to display objects is in the sole discretion of the Conference and Events office.

For displaying objects on Dartmouth buildings, follow the Display of Objects on College Buildings policy.