Educational records include a range of information recorded about a student and maintained by Dartmouth College.
Examples of educational records include (but are not limited to):
- Date and place of birth, parent(s) and/or guardian addresses, and where parents can be contacted in emergencies.
- Grades, test scores, courses taken, academic specializations and activities, and official letters regarding a student's status in school.
- Special education records.
- Disciplinary records.
- Medical and health records that the school creates or collects and maintains.
- Documentation of attendance, schools attended, courses taken, awards conferred, and degrees earned.
- Personal information such as a student's identification code, social security number, picture, or other information that would make it easy to identify or locate a student.
Educational records do not include:
- Personal notes made by instructors or other school officials that are not shared with others.
- law enforcement records, as defined in FERPA.
- Alumni or post-attendance records.
The media in which the record is stored does not matter. An educational record may be:
- a handwritten document.
- a computer printout.
- computer media.
- video or audio tape.
- Film, microfilm, or microfiche.