Holidays and Winter Break

Policy ID

032-0024

Effective Date

Thursday, May 11, 2017

Last Revised

Friday, September 3, 2021

Division

Finance & Administration

Office of Primary Responsibility

Office of Human Resources (HR)

Summary of Policy

Policy regarding paid holidays and winter break to regular, benefits-eligible employees.

Affected Parties

All Groups

Policy Statement

Dartmouth College
Employment Policies and Procedures
Policy last updated:  May 11, 2017

Applies to: All employees

Dartmouth College provides the following paid holidays to regular, benefits-eligible employees:

Holidays

New Year's Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day and the Friday after Thanksgiving
The day before or after Christmas Day
Christmas Day

Exception: Because of special work requirements, certain departments have historically observed President's Day in lieu of the day after Thanksgiving or a day before or after Christmas Day.  A non-exempt employee wishing to observe any holiday not part of the College's regular holiday cycle has at his or her disposal, the eleven (11) days of Personal Leave per year, as described in the Personal Leave policy.

Eligibility

Regular employees are paid only for holidays which are observed by the College on the days such employees are normally scheduled to work, and will receive their normal wages for such days. Employees are
not eligible for holiday pay while on disability leave, unpaid leave, or the days that begin or end employment.

Temporary employees are not eligible for paid holidays. 

Winter Break

Every year regular employees receive time off between the Christmas and New Year holidays. These days are designated as break days by the Office of Human Resources and are determined on a yearly basis. Employees who are required to work during break are entitled to take alternate break days until June 30. Winter break days are posted on the Human Resources web site:  https://www.dartmouth.edu/hrs/news/holidays.html.  

Definitions and Regulations:

Employees who are deemed essential and who are required to work during either a holiday or a winter break day can arrange for alternative days off with their supervisors. Salaried employees required to work during break will receive the same rate of pay as other regularly scheduled work days. Hourly employees will be paid in addition to holiday pay, two times the hourly rate for each hour worked during a holiday (this does not include winter break days).

Procedure:

Hourly employees recording time off on their time sheet should record holiday hours under the "holiday" column on the time sheet and record break days under the "other" column on the time sheet.

Documentation:

Please refer to the human resources Web site for yearly updates on winter break and holidays. http://www.dartmouth.edu/~hrs/holidays.html

See also http://www.dartmouth.edu/~hrs/news/winter_break_faq.html