Paid Time Off – Salaried Employees

Summary of Policy

A policy regarding paid time off for salaried employees.

Policy Statement

Applies to: All salaried (exempt) non-faculty employees


Regular salaried Exempt Staff and Research Associate C's are credited with 22 days of vacation per fiscal year (July through June).  For these employment groups, vacation time is accrued at a rate of 1.83 days per month from the date of hire for use during the following fiscal year. Managers are strongly encouraged to be flexible with employees during their first year of service and allow them to borrow from the following year's bank of vacation days.

Research Associate B's and Fellow's are provided with 14 days of vacation per fiscal year (July through June). These employment groups receive a prorated amount of vacation upon hire.  Upon separation from Dartmouth, Research Associate B and Fellow employees will be paid only for any unused vacation days given but not taken in the current fiscal year.

The College encourages all employees to take their vacation leave in each fiscal year. Employees forfeit unused vacation at the end of the fiscal year, unless the department head, in consultation with their Human Resources Consultant, has approved the employee carrying it over to the next fiscal year. Vacation leave should be scheduled with the approval of the manager or department head.

Personal or Sick Time

Salaried employees are not granted additional time off for personal or sick time because their work is not tracked on an hourly basis. Employees are encouraged to request such occasional needs for time off with their managers in advance, when time is needed for personal reasons that cannot be scheduled outside of the normal workday (e.g., appointments, errands, time off with sick family members, and so on) or for personal illness. This time off is approved at the manager's discretion. Although there is not a specified amount, managers may address excessive time off through the corrective action process or by granting the employee time off without pay.  After 10 consecutive days of personal illness, the employee may apply for short-term disability (See Leaves of Absence Policy for more information).



Policy ID


Effective Date

October 16, 2009

Last Revised Date

June 9, 2010


Office of the President

Office of Primary Responsibility

Office of Human Resources (HR)

Last Reviewed Date

June 9, 2019

Next Review Date