This policy clarifies responsibility for the retention and disposal of Dartmouth College's Records.
This policy addresses the retention and disposition of Dartmouth College's Records. It shall apply to all of Dartmouth's schools and departments as records are the property of Dartmouth and not of the employees who create or maintain them.
A "Record" is any recorded information, regardless of format, generated in the course of conducting business and which is maintained to meet the fiscal, legal, historical or administrative needs of Dartmouth. Typical Record formats include but are not limited to paper, microfilm, microfiche, digital storage media (tapes, disks, optical media, etc.) and active data storage in administrative data systems.
The Dartmouth Board of Trustees charges the Dean of Libraries or their designee, in consultation with the schools and departments, to be responsible for the:
The maintenance and control of Dartmouth's records is an institutional responsibility. As such, Dartmouth requires its records be managed in a systematic manner to ensure:
All Dartmouth employees whose duties put them in possession of records shall work closely with the Dean of Libraries or their designee to ensure that the records are maintained according to records management best practices and in adherence to the appropriate retention schedule.