Volunteer Time Off

Summary of Policy

This policy states that employees may receive up to one day of paid time off in each fiscal year to perform volunteer services through eligible nonprofit organizations.

Affected Parties

All Staff

Policy Statement

Applies to: All regular non-union benefit-eligible employees and those eligible per a collective bargaining agreement.

Employees may receive up to one day of paid time off in each fiscal year to perform volunteer services through eligible nonprofit organizations as defined by this policy.

Volunteer Time Off may be taken in full or half-day increments (but not less) during regular scheduled work hours with advance notice to and approval by the employee's supervisor.

Volunteer Time Off may be used in the fiscal year in which it is granted. If the time is not used, it is not paid out at termination of employment and unused time may not be carried over into the next fiscal year.



Volunteer Time Off: Up to one day of paid time off available to employees in addition to, and not charged to, an employee's personal or vacation leave balances.

Eligible Nonprofit Organizations: Dartmouth will provide Volunteer Time Off for employees to serve any nonprofit organization that does not discriminate on the basis of sex, race, color, religion, age, disability, status as a veteran, national or ethnic origin, sexual orientation, gender identity, gender expression, or any other category protected by applicable law.


Employees must request Volunteer Time Off from their supervisor for approval with reasonable advance notice of the proposed time off. The decision to approve a request is within the discretion of the supervisor, based upon the business and operational needs of the department. In the event that the time proposed conflicts with business needs, the supervisor may suggest alternate times that the employee may use Volunteer Time Off. Upon completion of volunteering, the employee must complete the online Volunteer Time Off Tracking Form within three business days of the time off (hourly employees will also use VOL when tracking their hours in Kronos).

Policy ID


Effective Date

March 1, 2024

Last Revised Date

March 1, 2024


Office of the President

Office of Primary Responsibility

Office of Human Resources (HR)

Last Reviewed Date

March 1, 2024

Next Review Date