Confidentiality of Business Information

Policy ID

032-0008

Effective Date

Saturday, December 31, 2016

Division

Finance & Administration

Office of Primary Responsibility

Office of Human Resources (HR)

Summary of Policy

This policy describes the expectations for employee management of business information and documents.

Affected Parties

All Groups

Policy Statement

Dartmouth College
Employment Policies and Procedures
Policy last reviewed:  December 2016

Applies to: All employees

College employees, during the course of their employment, may have access to documents, data, or other information that is confidential and/or privileged from disclosure whether or not it is labeled or identified as "confidential" or "privileged." Examples include, but are not limited to, the College's financial information; research results; medical information regarding students, employees, or research subjects; and student educational records. Unless they have their department head's prior approval, employees may never, either during their College employment or thereafter, disclose such information to persons outside the College or to persons inside the College who do not have a business need for such information. This does not include disclosures made in confidence to federal, state or local government officials for the sole purpose of reporting a suspected violation of law or in connection with a lawsuit filed by an employee claiming retaliation by the employer for making such a report.  In addition, employees are expected to protect the integrity of business information as it might be transmitted verbally, through written or electronic means, both inside the office and outside the office.

All documents received by College employees for business use shall remain the property of the College.  Employees must return such documents to the College upon their separation from employment.