Electronic Communications

Policy ID

032-0012

Effective Date

Saturday, December 31, 2016

Last Revised

Thursday, March 31, 2022

Division

Finance & Administration

Office of Primary Responsibility

Office of Human Resources (HR)

Summary of Policy

Sets expectation that all members of the Dartmouth community are expected to use electronic communications in a legal and responsible way and gives Dartmouth the right to restrict the use of its computers and network systems in response to evidence of violations of this policy. 

Affected Parties

All Groups

Policy Statement

Applies to: All employees 

Dartmouth strives to operate its electronic mail infrastructure and resources for use by the entire community so that it protects privacy and provides for acceptable use of these resources. All members of the Dartmouth community are expected to use electronic communications (e-mail or electronic collaboration tools or platforms) in a legal, ethical, and responsible manner.  

Use of the Dartmouth computer network is subject to Dartmouth's policies regarding compliance with law, harassment and safety of individuals, the Code of Ethical Business Conduct, proprietary and contractual obligations, and protection of the integrity of the computer system.  Dartmouth may restrict the use of its computers and network systems (including the removal of posted materials) in response to evidence of violations of Dartmouth policies and/or violations of applicable law.  Users of Dartmouth's electronic mail or workplace collaboration systems are expected to respect the privacy of other users and must not inappropriately access or disclose electronic communications on the Dartmouth system. Systems operators, supervisors, and other Dartmouth officials may access information resources to locate business information, maintain the system and network, comply with legal requirements, or administer this or other Dartmouth policies. 

The principal use of Dartmouth's electronic resources by employees is for business. All employee electronic communications using Dartmouth accounts remain the property of Dartmouth. Employees are encouraged to store personal information separate from Dartmouth-related information as access to that information may no longer be available to any employee upon separation or termination. Dartmouth recognizes there may be incidental personal use of its resources, consistent with relevant law, regulations, and College policy.