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Policies

Search below for institutional policies.

* If you are searching for a phrase then put quotes around the phrase within the search box.  For example, enter "information security" in the Search By Title search box to receive a list of all policies with that exact phrase in the title.

* Search boxes and filters use AND operators.  For example, you're searching for a Title AND an Office of Primary Responsibility.

Internal Loan Policy

Policy ID: 024-0010
Finance
2014 | All Groups

Dartmouth utilizes external debt, and selectively, internal financial resources, to fund internal loans in an efficient and effective manner that facilitates long-term institutional and unit financial stability. This policy contains the guidelines for reviewing, approving, administering, and managing internal loans, a process which is managed by the Treasurer's Office with oversight from the Chief Financial Officer ("CFO").

Dartmouth's internal loans are analogous to a bank loan except that Dartmouth (central) reviews and determines eligibility for a unit's loan request, and if approved, advances the funds, and oversees the unit's re-payment of principal and interest over a fixed term through monthly charges to the unit's agreed upon operating account.

For loan consideration, the Treasurer's Office will review a unit's request, as part of an overall financing plan, typically for a capital project or equipment purchase. The Treasurer's Office and CFO have the authority to approve extending a loan to the unit and all internal loans must be approved before the asset is purchased or the capital construction/renovation begins.

International Staffing and Contractor Policy

Policy ID: 024-0035
Finance
2019 | All Groups

Procedures for international work by employees, independent contractors, and volunteers, including international hires, business travel, and remote work.

Invention Disclosure Guidelines

Policy ID: 045-0001
Technology Transfer Office (TTO)
2014 | All Groups

A policy outlining the process of disclosing and protecting an invention.

Joint Venture Policy

Policy ID: 024-0020
Finance
2012 | All Groups

Prior to the College entering into or amending the terms of a Joint Venture, or creating a taxable entity, the following review and approval process should be followed

Leaves of Absence

Policy ID: 032-0028
Office of Human Resources (HR)
2011 | All Groups

This policy details the different types of employee leaves and the pay and benefits applicable during the leave.

Limits on Remote Adjustments for In-Person Courses

Policy ID: 038-0016
Office of the Provost
2024 | All Students

All Dartmouth courses are taught "in-person" unless explicitly indicated with an alternative delivery method (e.g., "hybrid" or "remote"). Students enrolled in "in-person" courses are expected to participate in course meetings and activities in person. This policy outlines the degree to which exceptions may be made for remote attendance to "in-person" courses.

While courses with alternative delivery methods are not covered by this policy, it remains the students' responsibility to abide by all rules, restrictions, and limitations defined by course instructors and the relevant school.

Lobby Tables Reservation Policy

Policy ID: 008-0004
Collis Center for Student Involvement
2015 | All Groups

Policy for reserving lobby tables in the Collis Center and '53 Commons.

Lobbying and Political Activities

Policy ID: 032-0029
Office of Human Resources (HR)
2006 | All Groups

This policy states that no employee or student should engage in lobbying activity on behalf of Dartmouth without prior approval.

Lost, Stolen, or Damaged ID Card

Policy ID: 024-0050
Finance
2016 | All Groups

This policy specifies charges and processes associated with lost, stolen or damaged ID cards.

Manual Journal Entry Documentation and Approval Policy

Policy ID: 024-0021
Finance
2019 | All Groups

This policy outlines the documentation and approval requirements for manual journal entries made to General Ledger (GL) strings. Manual entries made to grant-related strings (PTAEOs) are governed by the Office of Sponsored Projects (OSP). Currently GL journal entries are uploaded using Oracle's WebADI upload tool; in this document, they are referred to as "WebADI journal entries."

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