Policies

Faculty and staff may elect a preferred professional name through Human Resources by accessing Employee Self Service and updating the preferred first, middle or last names on the Personal Information form.

At Dartmouth, we understand that there are many different print requirements. Our objective with this policy is to balance the considerable requirements for College print projects with the need for cost effective management and control of their use. Dartmouth spends more than $3.5 million dollars each year on print, and while individual projects may not seem to be significant, once aggregated our spend is sufficiently large to permit considerable financial leverage.

This policy establishes principles and guidelines for all print requirements that will allow us to realize the benefits of our sourcing leverage.

This guideline applies to all Dartmouth employees.

Scope: Who should know this policy?

1. Any individual responsible for procuring print projects.
2. Any individual associated with a Finance Center.

These privileges and expectations apply to all recognized undergraduate student organizations and their members.

The Dartmouth College Property Disposition policy sets forth the responsibilities and guidelines regarding the disposition of Dartmouth equipment/assets/property. This document also defines the appropriate mechanisms of cost recovery for these items. Equipment/asset/property is defined as any item, whether or not it is an operable or complete unit, which was purchased by, gifted, or donated to Dartmouth.  Title is vested in Dartmouth unless there are specific provisions reserving rights for another entity, which may occur when an item is purchased, in all or in part, with federal, state, or other grant funds. When this is the case, dispositions must be managed in accordance with applicable Dartmouth, federal and state policies as well as other contractual agreements. Procurement Services and the Office of Sponsored Projects will assist in clarifying such restrictions and determine as to whether title passes exclusively to Dartmouth.

The effective management of surplus property limits liability and disposal costs while providing a source of income for Dartmouth.  Valuable space becomes available when surplus is not allowed to accumulate; it should be managed as inventory with retention decisions based upon need, replacement cost and opportunity for reuse.  While the primary objective is to facilitate reuse of excess property through internal transfers, an equally important objective is to obtain the maximum proceeds for the sale of surplus property. 

Materials Management, within Procurement Services, is responsible for the coordination of disposition of surplus property. All property must be disposed of in accordance with federal, state, and regional regulatory requirements.  This policy and related procedures are to be used by Dartmouth faculty, staff, project managers and others to determine the appropriate protocol and method for equipment/asset/property disposition.